Sonoma State University

By-Laws

SSU Emeritus and Retired Faculty and Staff Association

By-Laws

Adopted by the Executive Board on 16 September 2025

Membership:

  1. All retirees of Sonoma State University are eligible for membership in the SSU Emeritus and Retired Faculty and Staff Association (SSU-ERFSA).
  2. The Association is affiliated with the state-wide association known as CSU-Emeritus and Retired Faculty and Staff Association (CSU-ERFSA).
  3. Membership in SSU-ERFSA is established by the payment of dues to CSU-ERFSA.

Purposes: The purposes of this organization shall be:

  1. to assist retired faculty and staff maintain a continuing and fruitful association with the University,
  2. to assist in informing members and prospective retirees of retirement and medical benefits through affiliation with CSU-ERFSA,
  3. to provide social and educational programs for retired faculty and staff.

Officers:

  1. The Executive Board will be composed of a President, a Vice-President, a Secretary, a Treasurer, an Academic Senator, and a minimum of two at-large members of SSU-ERFSA,, who will be solicited each academic year. Meetings of the Executive Board will be held monthly- and are open to all ERFSA members. The responsibilities of the Executive Board are:
    1. to solicit volunteers for President, Vice-President, Secretary, Treasurer, Academic Senator, and at large Executive Board members,
    2. to assist in planning programs including the annual Emeritus Luncheon and Brown Bag Lunches with a Speaker on a topic of interest,
    3. to provide consultation to the University Academic Senate and Administration and
    4. to plan a program which invites new retirees to become a part of the Association.
  2. All positions are filled by volunteer members of SSU-ERFSA by appointment by the Executive Board. All Executive Board openings will be advertised as they occur. Any office may be held by co-officers. One person may hold more than one office.
  3. A President will be solicited each academic year, to be appointed by the Executive Board. Responsibilities of the President include:
    1. to be the contact person for the Association,
    2. to preside at meetings of the Association and the Executive Committee and exercise general supervision over the affairs of the Association,
    3. to initiate and respond to Association correspondence,
    4. to arrange for programs sponsored by the Association and
    5. to attend, or to delegate an alternate to attend, the council meetings of CSU-ERFSA, and to keep the local/campus membership advised of the issues under discussion. (Travel and per diem expenses are paid by CSU-ERFSA.).
  4. Vice President will be solicited each academic year, to be appointed by the Executive Board. Responsibilities of the Vice-President include:
    1. to assist the President and act for the President as needed.
  5. A Secretary will be solicited each academic year, to be appointed by the Executive Board. Responsibilities of the Secretary include:
    1. to assist the President and act for the President as needed,
    2. to take minutes of each Executive Board meeting and prepare them for approval at the next Executive Board meeting and
    3. to keep a historical record of these minutes.
  6. A Treasurer will be solicited each academic year, to be appointed by the Executive Board. Responsibilities of the Treasurer include:
    1. to assist the President and act for the President as needed,
    2. to receive membership rebate from CSU-ERFSA and
    3. to maintain the bank account, pay bills authorized by the board, and keep books.
  7. Academic Senator will be solicited each academic year, to be appointed by the Executive Board. Responsibilities of the Academic Senator include:
    1. represent the Association on the SSU Academic Senate,
    2. report at Executive Board meetings on those matters considered at the Senate which are relevant to ERFSA and
    3. consult as needed about positions ERFSA wishes to take with respect to issues before the Senate.

Effectiveness and Amendments: These By-laws shall be deemed effective when accepted by the membership by consensus. Amendments to the By-laws shall be proposed by a majority of the Executive Board and become effective when accepted by the membership by consensus.